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Savings SaaS and sovereignty digital

Reduce costs in subscriptions of software and recupera the control of your internal tools

Sustituimos or complementamos subscriptions acumuladas by solutions private, libres or hybrid for archivos, chat, documentation, automation, support and collaboration, with infrastructure segura mantenida by Kademar.
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Your company can estar paying cientos or miles of euros to the year in subscriptions, licenses by user and tools dispersas that also alojan data, documents internal and knowledge critical fuera of your control.
The problem

The cost is not in a single tool. It is in the total.

A small subscription does not seem like a problem. But when a company adds up several tools per user over months or years, the cost becomes a silent leak.

Costs that crecen onlys

Many platforms charge per user, contacts, storage, automations, or advanced features. As the team grows, the bill grows too.

Data, archivos and knowledge critical repartidos

Internal files, conversations, forms, documentation, automations, databases, customer data and intellectual property can end up spread between several external platforms, without a clear view of who has access, where each piece data is hosted and what legal conditions apply each provider.

Dependencia legal, technical and operational

Not all services are suitable for every type of information. Some tools may be valid for basic uses, but not suitable for sensitive data, industrial documentation, customer information, internal processes, or strategic knowledge without a prior review.
Enfoque Kademar

No trata of dejar of pagar software. trata of pagar with criterio.

We do not sell “software gratis”. We design infrastructure private, mantenida and segura for reduce costs recurrentes, proteger better the data and recuperar control technical about internal tools.

The solution not siempre is migrarlo everything

In algunos cases conviene maintain the SaaS current. In otros, migrate a a alternativa private. And muchas veces the better solution is hybrid: conservar it that funciona and replace it that already not compensa.
  • We review which tools you use really.
  • Detectamos duplicates and costs ocultos.
  • Proponemos alternativas only when have sense.
  • We design a roadmap of road by fases.
Legalidad and GDPR

The problem is not only in the invoice: it is also in where your data lives

Many companies review their subscriptions only from the monthly cost, but the real risk may be elsewhere: customer data, internal documentation, commercial processes, confidential files, intellectual property, contracts, forms, automations or team conversations spread across platforms that no one has audited.

The objetivo not is afirmar that a tool concreta sea “ilegal” or migrarlo everything by miedo. The objetivo is review what data gestiona each service, what terms applies, where alojan, who has access, what contracts existen and what alternativas private or hybrid can reduce exposure, dependencia and risk.

GDPR and personal data

We check whether current tools process personal data, whether there is an appropriate legal basis, whether there are processors, transfers, permissions, data retention, and reasonable technical measures.

intellectual property and knowledge internal

Documentation, processes, manuals, designs, code, automations, internal bases, and strategic conversations are part of the company’s value. They should not be scattered without control.

Risk industrial and fuga of information

A data breach of documentation technical, customers, quotes, internal processes or data comerciales can afectar a the competitividad, reputation and continuidad company.

Services not adecuados for ciertos usos

Some tools may be useful for day-to-day work, but they may not be the best option for sensitive data, regulated sectors, confidential documentation, or critical processes without a technical and legal review.
tools sustituibles

We review your current stack and buscamos alternativas private or hybrid

The specific tool is decided after the assessment. Not everything needs to be migrated, and not everything needs to be self-managed.
Replaceable tools
Need Common SaaS Possible alternatives Main benefit
Files and documents Google Drive, Dropbox, OneDrive Nextcloud Control of files, permissions, synchronization, collaboration, and backups under your own or managed infrastructure.
Internal chat Slack, Microsoft Teams Mattermost Rocket.Chat Zulip Private internal communication, less per-user dependency, and more control over company conversations.
Wiki and documentation Notion, Confluence BookStack Outline AppFlowy Internal documentation, processes, and company knowledge hosted in a more controlled environment.
Internal databases Airtable Baserow NocoDB Internal databases, inventories, processes, or records without depending on increasing per-seat costs.
Automation Zapier, Make n8n Private and customized workflows, with more control over data, connections, servers, and business logic.
Forms and surveys Typeform, Google Forms Formbricks LimeSurvey Lead capture, forms, surveys, and data collected in a more controlled infrastructure.
Support and customer service Intercom, Zendesk, Help Scout Chatwoot Self-managed customer service, integrable with website, email, WhatsApp, chat, and internal processes.
Project management Trello, Asana, Monday OpenProject Plane Kanboard Internal organization, tasks, projects, and tracking in a more controlled and documented platform.
Bookings and calendar Calendly Cal.com Bookings under your own brand, integrable with calendars, forms, CRM, or internal processes.
Collaborative documents Google Docs, basic Microsoft 365 Nextcloud Office Collabora Collaborative editing integrated with the private cloud and with greater control over files and permissions.
Email marketing and funnels Mailchimp, MailerLite, ActiveCampaign, ConvertKit Mautic Listmonk SMTP gestionado Less dependence on platforms that charge by contacts, with more control over lists, automations, and commercial data.
Important: not all external tools are a problem in themselves. The risk appears when a company does not know what data each service contains, what permissions users have, where the information is stored, which provider acts as processor, what legal terms apply, and what would happen in the event of a leak, loss of access, or change of terms.
Benefits

What can ganar your company

Less costs recurrentes

Reduce SaaS innecesario not is recortar technology. Is ordenar the infrastructure for pagar only by it that really provides value.

More control over data, permissions, and intellectual property

Documents internal, conversations, forms, processes, customers, databases and knowledge of company not have by what vivir repartidos between cinco platforms external without a estrategia clear of access, privacy, copias and continuidad.

Less dependencia external

When your entire operation depends on external SaaS tools, every price, limit, or policy change becomes a decision you do not control.

tools adaptadas to the uso real

Many companies pagan by platforms sobredimensionadas and only use a part. We review what necesitas really.

System conectado

We do not replace one tool with another in isolation. We design a connected system with server, backups, permissions, and maintenance.

Human support

Kademar mantiene the infrastructure, revisa issues, actualiza tools and supports the evolution technical of the system.

Less legal and reputational exposure

A mala management of personal data, access, copias, contracts or external services can derivar in incidentes, brechas of security, loss of information, damage reputational or penalties. The assessment help a detectar risks antes of that conviertan in a problema.
Process

How we work

01

Inventario

We review which tools you use, how many users you have, and how much you are paying monthly and annually.
02

Analysis

Detectamos duplicates, tools infrautilizadas, costs evitables, data sensitive repartidos, permissions mal controlados, possible risks GDPR, dependencia of providers and exposure of critical information.
03

Architecture

Proponemos what maintain, what replace and what migrate a infrastructure private or hybrid.
04

Implementation

If has sense, montamos the stack private, documentamos the system and it we maintain with technical support.
Difference

No instalamos tools and desaparecemos

Kademar designs the arquitectura, prepara the server, configura the tools, revisa security, program backups, documenta the system and ofrece maintenance technical.

Infrastructure mantenida

Servers, updates, copias of security, monitoring and support low a estrategia common.

Criterio technical

The decision is not based on trends or ideology. We analyze real use, cost, privacy, and maintenance capacity.

Business vision

The goal is not to have more tools, but a clearer, safer, and more profitable infrastructure for the business.

Indicative prices

How much cuesta reduce your subscriptions of software?

The price depends on your current stack, the number of users, and the tools it makes sense to keep, replace, or integrate into a private or hybrid solution.
Step 1

Assessment of savings SaaS

From 250€

It is a technical and economic review of the tools you are already paying for. At this stage we do not install anything yet: we analyze your current stack and give you a clear roadmap.
  • Inventario of current tools.
  • Calculation of cost monthly and anual.
  • Review of users, permissions and uso real.
  • Detection of duplicated or underused tools.
  • Identification of sensitive data on external platforms.
  • Review of personal data, sensitive documentation, and intellectual property hosted in external services.
  • Analysis of permissions, users activos, access compartidos and risk of fuga of information.
  • Review of possible GDPR risks, transfers, processors, and services that may not be suitable for certain data.
  • Mapa of risks: cost economic, dependencia technical, privacy, continuidad and exposure reputational.
  • Estimated potential savings.
  • Recommendation on what to keep, what to replace, and what not to touch.
  • Roadmap of road technical by fases.
Result: you receive a clear assessment to know whether it really makes sense to migrate part of your tools.
Step 2

Implementation of the stack private gestionado

From 1500€ and maintenance from 199€/month

If the assessment shows savings, greater control, or a clear improvement, Kademar can set up and maintain the new private or hybrid infrastructure.
  • Server private or VPS gestionado.
  • Installation of tools as Nextcloud, n8n, Chatwoot or similares.
  • Progressive migration data, users or processes.
  • Configuration of permissions, security and access.
  • Backups, monitoring and updates.
  • internal documentation of the system.
  • technical support human and maintenance monthly.
Resultado: pasas of pagar tools dispersas a have a infrastructure more controlada, documentada and mantenida by Kademar.
The amount of the assessment is deducted of the project of implementation if finalmente contratas the stack private gestionado with Kademar.
Frequently asked questions

Frequently asked questions about subscription savings, privacy, and data control

No. In muchos cases conviene maintain algunas external tools. The objetivo is detectar what part of your stack has sense conservar, replace or combinar with infrastructure private.

The software can be libre or of code abierto, but the infrastructure, configuration, maintenance, backups, support and security require work technical. We do not sell software gratis: we design systems mantenidos.

It usually makes more sense when there are several users, accumulated tools, sensitive documentation, internal automations, or growing monthly costs.

Yes. In fact, is it more recomendable. Primero analiza, then prioriza and only migran the tools that providesn savings, control or improvement real.

Yes. We can encargarnos server, updates, copias of security, monitoring, issues, technical support and evolution of the infrastructure.

Yes. Many solutions are hybrid: you keep what works well and replace only what creates dependency, extra cost, or data dispersion.

No. We do not make generic claims about specific tools. We review each case: what data is stored, what use is made of it, what configuration exists, what contracts apply, where the data is hosted, and whether it makes sense to keep the tool, replace it, or combine it with a private solution.

Muchas tools digital can process personal data: customers, students, employees, forms, tickets, emails, documents or conversations. The assessment help a detectar where are esos data, who has access, what provider the trata and what medidas technical conviene review.

Yes. In addition to personal data, we review where internal documentation, processes, manuals, strategic files, knowledge bases, automations, code, designs, or commercial information that forms part of the company’s value lives.

Yes, depending on the case. GDPR provides for significant penalties for certain infringements, and a data breach can also cause reputational damage, loss of trust, internal costs, and notification obligations. That is why it is advisable to review the architecture before an incident occurs.

No. Kademar trabaja the technical side: infrastructure, servers, tools, permissions, backups, security, privacy technical and reduction of dependencia. When there is decisions legal specific, recomendamos validatinglas with consulting legal or especialista in data protection.
Next step

Are you paying for too many tools without knowing how much you could save?

Solicita a assessment and revisaremos what part of your current stack can simplificarse, mantenerse or migrarse hacia a infrastructure private gestionada.
Request assessment of savings SaaS
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